Scholarship & Administrative Coordinator
The Benton Community Foundation (BCF) is seeking a full-time (40 hours per week) Scholarship and Administrative Coordinator to coordinate the Foundation’s scholarship programs and provide confidential administrative support to the Director of Grants and Programs and the President/CEO. This position helps further the BCF’s commitment to provide excellent service to grant applicants, educational partners, volunteers, donors, the Board and the community at large.
An ideal candidate for this position must possess a heightened attention to detail, excellent written and verbal communication skills, ability to analyze data to produce reports and/or provide presentations. Candidates should be thoughtful, compassionate, and trustworthy.
- Reports to: Director of Grants and Programs and President/CEO
- Position Status: Full-time (1.0 FTE); Non-Exempt
- Compensation: $15-$20 per hour
The Benton Community Foundation Scholarship and Administrative Coordinator implements BCF’s scholarship program by conducting all administrative aspects of the scholarship cycle including but not limited to: disseminate scholarship program information, receive, review, distribute and track applications; support scholarship/grant committee members; and provide community presentations. This position also provides operational and administrative support to the Director of Grants Programs and President/CEO with tasks including but not limited to: providing administrative support, assisting in document review and supporting connectivity between partners and Foundation leadership.
This position is central to effectively distributing grants and providing administrative support to streamline community connectivity at BCF. This role requires adherence to tight deadlines, high-quality standards, tolerance of moderate disruption, and the ability to collaborate with others while learning.
Duties & Responsibilities
- Maintain web portal containing scholarship funds, applications, recipients; key resource people and organizations; funding history and other information as appropriate and necessary to granting cycles.
- Provide support to the Director of Grants and Programs, President/CEO, and Committees of the Board, by scheduling/attending meetings; record and distribute meetings minutes; maintain committee policies, documentation, calendars, and assist with agendas.
- Develop in-depth knowledge of any donor restrictions contained in the foundation’s Community Grant and Scholarship Fund Group and ensures that grant awards comply with said restrictions.
- Develop, maintain, distribute, and posts to electronic media as appropriate any and all applications, instructions and other publications pertaining to grant cycles.
- Represent BCF professionally by responding to inquiries and attending meetings and conferences pertaining to grant making.
- Update, maintain, and organize grant cycle calendar policies, procedures, and files.
- Answer and route calls, and greet visitors to BCF offices.
- Support all activities of the Director of Grants and Programs and the President/CEO.
- Other duties as assigned.
- Bachelor’s degree preferred and/or three (3) years of experience and/or training in customer service, data management.
- Proven track record of building and maintaining long-term relationships
- A demonstrable commitment to and willingness to support equity, diversity, and inclusion initiatives
Knowledge, Skills & Abilities
- Excellent proofreading and communications skills (oral and written).
- Knowledge of electronic media including but not limited to website posts, blogs, e-newsletters, word press applications, and various social media applications.
- Ability and willingness to learn new software/computer programs with minimum guidance.
- Fluency with Microsoft Office 365 products (including Outlook, Excel, PowerPoint & Publisher).
- Ability to understand and effectively implement best practices, regulations and BCF’s policies in the field of grant making.
This position requires the ability to work efficiently and pleasantly with a wide variety of internal and external customers. As a representative of BCF, a high level of positive diplomacy and tact are required in providing service to internal and external stakeholders. Communications are regularly confidential in nature, requiring the employee to use discretion while communicating information clearly and concisely.
- Ability to build and maintain effective working relationships.
- Demonstrates courtesy, friendliness, and consideration.
- Exercises good judgment and decision-making capabilities.
- Willingness to learn and effectively collaborate in a team environment.
- Evidence of dependability and effective work habits.
Characteristics of a Strong Candidate
- Experience managing customer/donor databases.
- Experience presenting to students, community groups and non-profit partners using electronic media.
- Flexible and enthusiastic while adapting to BCF’s evolution as they strive to meet the changing needs of our community.
- Team player eager to learn new skills and expand the scope of responsibilities.
- Trustworthy, reliable, and has integrity.
- The duties and responsibilities as presented in this job description will be used as some of the measuring tools in the employee’s annual performance evaluation. The President/CEO will perform a performance evaluation upon the completion of the employee’s first six (6) full months of work. The next performance evaluation shall be scheduled upon completion of the employee’s first twelve (12) full months of work and annually thereafter.
Hours & Compensation
This position is full-time non-exempt. The employee will work no more than 2,080 hours per annum (1.0 fte); however, specific hours to be worked each week shall vary as determined by the timing of the scholarship cycles. Compensation commensurate with experience. Benefits include 100% employee premium paid for medical insurance, generous paid time off, retirement plan, and organizational value of work/life balance with flexibility. A successful candidate must be bondable; any job offer will be subject to a background check. If the employee’s regular workday falls on a Holiday recognized by BCF, the employee shall be compensated for those hours the employee is regularly scheduled to work.
Equal Opportunity Employer
The Benton Community Foundation is an equal opportunity employer committed to creating a workplace culture of belonging, a workplace where equity, diversity, and inclusivity are expectations, everyone’s responsibility, and a practice of all employees.
At Benton Community Foundation, we know sometimes the best candidates may come from nontraditional backgrounds and professions. We encourage diverse, capable, and knowledgeable applicants to apply.
To apply, please submit a cover letter and one-page resume to firstname.lastname@example.org. Application review will be ongoing, with candidate review beginning no later than 12:00 pm, March 7th, 2022. The position will remain posted until filled.